Privacy Policy
Effective Date: 01/01/2023

1. Introduction

Greenbrier Valley Community Foundation (“we,” “us,” “our”) is committed to protecting your privacy when you visit our website (the “Website”), make a donation, sign up for a newsletter or scholarship, apply for grants, or otherwise engage with us. This Privacy Policy explains what information we collect, how we use it, with whom we share it, how we protect it, your rights in connection with your information, and how to contact us.

By using our Website or engaging our services, you agree to this Privacy Policy.

2. Information We Collect

We collect information about you in several ways:

a) Information you provide to us

  • When you make a donation, enroll in or apply for a scholarship or grant, sign up for our mailing list, volunteer, attend an event, contact us via form/email/phone, we may collect your name, mailing address, email address, telephone number, payment or billing information (handled securely via a third-party processor), and any other information you choose to provide.

  • When you interact with our Website (e.g., submitting an application or registration), we may collect information such as your affiliation, organization, project description, demographic details (if volunteered) or other application‐specific details.

b) Information collected automatically

  • When you access our Website, our systems (and our service providers) may automatically gather device and usage information such as your IP address, browser type and version, operating system, referring URL, pages visited, date/time of visit, time spent on pages, and click-streams.

  • We may use cookies, web beacons and similar technologies to collect such information and to track your activity on the Website.

c) Information from third parties

  • We may receive information about you from third‐party sources (for example analytics services, public records, or partnership networks) and may combine that with information we already have about you.

  • For example, if you apply through a partner platform or we receive demographic data for our funds, we may integrate it into our records.

3. How We Use Your Information

We may use the information we collect for the following purposes:

  • To process your donations, manage scholarship or grant applications, handle event or volunteer registrations, respond to your inquiries, and provide the services you request.

  • To send you confirmations, receipts, updates about your donation or application status, newsletters, event invitations, and other communications you request (unless you opt out).

  • To improve our Website, programs, communications and user experience through analytics, monitoring usage patterns and internal business operations.

  • To detect, prevent and address fraud, unauthorized use of our services, security or technical issues; protect our rights and property; enforce our terms and comply with legal obligations.

  • To fulfill any other purpose for which you provided the information or as permitted by law.

4. Sharing Your Information

We will not sell your personal information for commercial profit. We may share your information as follows:

  • Service providers and partners: We may share your information with third-party service providers who perform functions on our behalf (for example payment processors, email service providers, analytics providers, application processing platforms or event registration systems).

  • Legal and regulatory disclosures: We may disclose your information if required by law, legal process, court order or governmental request; or to investigate suspected wrongdoing, protect our rights, property or the safety of others.

  • Business transfers: If Greenbrier Valley Community Foundation is involved in a merger, acquisition, sale of assets or other financing transaction, your information may be transferred as part of that transaction — subject to confidentiality and permitted uses consistent with this policy.

  • With your consent: We may share your information for other purposes if you have provided explicit consent.

5. Your Choices and Rights

You have certain rights and choices regarding your personal information:

  • You may opt out of receiving non-transactional marketing emails (such as newsletters or promotional messages) by following the “unsubscribe” link in any such email or by contacting us directly.

  • You may request access to the personal information we hold about you, request correction of inaccuracies, deletion of your data, or restriction of its processing.

  • Depending on your jurisdiction, you may have additional rights under applicable laws (for example rights of data portability or to object to certain processing).

  • You may disable or decline cookies via your browser settings; however, this may affect certain functionalities of our Website.

6. Cookies and Tracking Technologies

We use cookies, web beacons and embedded scripts and similar technologies to collect usage information, manage your sessions, remember your preferences, improve the Website experience, and understand how visitors interact with our Website.
You may decline or disable cookies via your browser settings; however, some features of the Website may not function fully without cookies. We may also use third-party analytics providers (such as Google Analytics) to assist us in understanding Website usage.

7. Data Security and Retention

We maintain reasonable administrative, technical and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration or destruction. Access to your data is limited to appropriately authorized personnel and service providers who need access for legitimate business purposes.
We retain your personal information for as long as necessary to fulfil the purposes described in this Privacy Policy, to comply with legal obligations, resolve disputes and enforce our agreements. After that time, we either delete or anonymize the information.

8. Children’s Privacy

Our Website and services (including donation, scholarship or grant application) are not directed to children under the age of 13 (or other age threshold as required by law). We do not knowingly collect personal information from children under that age without parental or guardian consent. If you believe we have inadvertently collected information from a child under the applicable age, please contact us and we will take steps to delete that information.

9. International Users

If you are accessing our Website from outside the United States, please note that your information may be transferred to, stored and processed in the United States (or other jurisdictions where our service providers operate). By using the Website or providing your information, you consent to such transfer, storage and processing.

10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the revised policy on our Website and update the “Effective Date” above. If the changes are material, we may provide additional notice (for example via email). We encourage you to review this Privacy Policy periodically.

11. Contact Us

If you have any questions, comments or concerns about this Privacy Policy, or wish to exercise your rights regarding your personal information, please contact us at:

Greenbrier Valley Community Foundation
PO Box 1682
Lewisburg, WV 24901
Office Address
809 Jefferson Street South, Lewisburg, West Virginia 24901 
Phone: 304-645-5620
Email: info@gvfoundation.org